How do I import data for outcome reports?

All actions related to reporting are available through the Admin menu in your counselor dashboard.  Note: access to the admin menu is limited to those authorized by the head of the counseling team.

 

To import data for outcome reports, click on the Admin menu and select Reports.  This will bring you to the reports page:

 

 

In the Outcomes section, click on Upload to bring up the outcomes upload wizard:

 

In order to use the upload wizard, you’ll need a standard “Applications by Colleges” export from Naviance for the most recent 3-5 years.  The report should be in CSV format.

Click Get Started to begin the process.

Click Choose File to select your import file and click Validate to begin the import and validation process.  The wizard will then perform a series of checks to make sure all of the required fields are present and exclude duplicate records and records with invalid/missing entries.

If records have been excluded from the import, you can click on the details link to bring up a validation log that provides details on which entries were problematic:

Assuming you have relatively few excluded records, click Next to proceed to the Custom GPA section. 

This section lets College Kickstart know if you are using a non-standard GPA.  By default, a standard 4.0 unweighted GPA or 5.0 weighted GPA are assumed, so if you are using one of these simply click Next to proceed to the next section.

If this is not the case, use the dropdown to select your GPA type—for example, 100 point unweighted.  Note: if your GPA isn’t specified in the dropdown, please send us an email at support@college-kickstart.com with a description of your GPA and how it maps to a standard 4.0 unweighted or 5.0 weighted GPA and we’ll add it to the list.

Click on Next to proceed to the next section, Apps and Admittances.

This section defines how you want College Kickstart to count applications and admittances.  For example, do you want to include incomplete applications in the application total, or whether you want to treat guaranteed transfers as admittances.

Click Next to proceed to the Define Hooks section.

This section allows you to specify if you want to track hooked applicants in certain reports generated by College Kickstart (currently, the Detailed Admissions History report). 

If the flags field isn’t included in your import file or you don’t wish to track hooked applicants in reports, click Next to continue. 

If you use custom flags in Naviance and you wish to track hooked applicants, use this section to map your flags to the categories provided in College Kickstart. 

Click Next to proceed to the Summary section.

This section summarizes all of your settings.  If they are to your satisfaction, click Finish to complete the import process.  You will be returned back to the Reports page where you will now be able to generate the various outcome reports.

Have more questions? Submit a request

0 Comments

Article is closed for comments.